Job 131695 - GPD FT Receptionist
Lake Forest, CA

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Job Details

Location: Lake Forest, CA
Employment Type: Full-Time
Salary: Competitive

Job Description

Receptionist/Administrative Assistant will support the company’s top level executives. The Receptionist/Administrative Assistant must be able to function in a fast-paced, Start-up environment and maintain confidentiality and professionalism while supporting the executive team and CEO. 


Essential Duties & Responsibilities


Handle incoming calls.

Prepare for high level meetings; including agendas, itineraries, materials, conference room/call set-up

Quickbooks - data entry, creating and modifying templates as instructed, creating and modifying Bill of Materials and basic bookkeeping.

Calendar and Travel Management (make travel arrangements, prepare itineraries, maintain travel calendar).

Facilitate the creation and/or editing of correspondence, agreements, PowerPoint presentations, and other documents.

FedEx, UPS, DHL shipping documents.

Filing/Matching - Pack slips, paid invoices, credit card receipts. 

Handle incoming and outgoing mail, scanning documents.

Maintain databases and filing systems.

Fire Access Control Panel Monitoring.

Receive Packages for all Front Office deliveries.

Maintain/Update Conference Room Schedule  

Maintain Supply list and ordering.


Regular attendance is one of the requirements of this job.

Must be proficient with Microsoft Office (Outlook, Word, PowerPoint, and Excel) and be internet savvy-Quickbooks a plus.

Must have minimum of two years supporting top management.

Maintain confidentiality, possess excellent organizational and time management skills, ability to work well under pressure, write neatly and legibly.

Must have and demonstrate a strong sense of responsibility and follow up to insure timely completion of time-sensitive projects.

Ability to work independently.

Self-motivated with high level of initiative and follow-through.

Experience with Skype Phone System a big PLUS.

Valid driver’s license and auto insurance.




Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal and written Communication

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